IFTA Ballot Proposals

2022 Ballot Proposals

Important Dates


Important Dates

1st Comment Period Ends June 24, 2022

2nd Comment Period Ends October 12, 2022

Voting Period Ends December 5, 2022

2022 FINAL - BALLOT PROCESS TIMELINE

Summary of the Ballot process


May 17, 2022 Ballot Proposals Due to IFTA, Inc.

May 24, 2022 Ballot Proposals Distributed for Comment Period

June 24, 2022 Comment Period Ends

July 1, 2022 Ballot Proposals and Comments Distributed for Pre ABM Review/Vote

August 3-4, 2022 Open Discussion/Vote at the 2022 Annual Business Meeting

September 6, 2022 Ballot Proposals Not Voted on or Failed at ABM Distributed for Comment Period

October 12, 2022 Comment Period Ends

October 19, 2022 Ballot Proposals Distributed for Vote

December 5, 2022 Voting Period Ends

R1610 SUBMISSION OF BALLOT PROPOSALS FOR COMMENT

.100
A proposed amendment is to be submitted to the repository at least 60 calendar days before an open meeting of the commissioners. The repository will circulate the proposed amendment as a ballot proposal to all member jurisdictions and the standing committees of the Association for a 30-calendar-day comment period.

.200
At the end of the 30-calendar-day comment period, the ballot proposal must be submitted to the repository for consideration at the next open meeting of the commissioners. The comment period must be completed, and notification given to the repository at least 30 calendar days before the next open meeting of the commissioners.

.300
The repository will notify the member jurisdictions of ballot proposals that have qualified for consideration at the next open meeting of the member jurisdictions and provide the text of the proposals and any comments received.

*R1620 BALLOT PROPOSAL PROCEDURES

.100
Ballot proposals must be discussed at an open meeting of the commissioners.

.200
Ballot proposals may be voted on at the meeting and be adopted in accordance with IFTA Articles of Agreement Section R1630.

.300
If a ballot proposal is not voted on at the open meeting or does not receive the affirmative votes required by IFTA Articles of Agreement Section R1630, the ballot may proceed as follows:

.005
Within 30 calendar days of the open meeting, the sponsoring jurisdiction or committee must submit its ballot proposal to the repository for a 30-calendar-day comment period.

.010
The repository must circulate the ballot proposal to the member jurisdictions and the standing committees of the Association for a 30-calendar-day comment period.

.015
At the end of the 30-calendar-day comment period, the sponsoring jurisdiction or committees must submit the ballot proposal to the repository for circulation to the member jurisdictions. Member jurisdictions have 45 calendar days to vote on the ballot proposal submitted under this subsection.

2022 IFTA Ballot Proposals

Eight ballot proposals were submitted to IFTA, Inc. in 2022.

IFTA 2022 Ballots

Ballot #1 2022

Details
Date Submitted: April 9, 2022
Date Proposed Effective Date:
Upon Passage

Intent

The intent of this ballot is to prevent a non-vote from counting as a (no vote) and to remind jurisdictions of the important responsibility of voting, whether it be in favor or opposed. The Ballot Process has changed which makes it more imperative that the commissioners stay in tune with needed changes to the living documents within IFTA.

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IFTA 2022 Ballots

Ballot #2 2022

Details
Date Submitted: April 5, 2022
Date Proposed Effective Date:
January 1, 2024

Intent

To tightly define what data elements would be required and what formats would be acceptable (IE XLS, CSV, etc) and not acceptable (IE static images from Word, PDF, etc). The intent is not to exclude future or current technologies that would sufficiently capture distance accrued and allow for the verification of distance. An example of such a technology would include geofencing.

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IFTA 2022 Ballots

Ballot #3 2022

Details
Date Submitted: February 24, 2022
Date Proposed Effective Date:
Upon passage

Intent

The intent is to align the Articles of Agreement with the expulsion provisions in the newly ratified DRP.

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IFTA 2022 Ballots

Ballot #4 2022

Details
Date Submitted: February 23, 2022
Date Proposed Effective Date:
Upon Passage

Intent

The intent of this ballot is to amend the IFTA Articles of Agreement so the Canadian interest rate will be consistent for all Canadian Jurisdictions.

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IFTA 2022 Ballots

Ballot #5 2022

Details
Date Submitted: May 17, 2022
Date Proposed Effective Date:
Upon passage

Intent

The intent of this ballot is to implement an interest penalty at the prevailing IFTA, Inc. interest rate per Articles of Agreement, Section R1230 for jurisdictions that fail to meet the funds netting deadline as defined by the transmittal and Funds Netting Calendar.

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IFTA 2022 Ballots

Ballot #6 2022

Details
Date Submitted: May 12, 2022
Date Proposed Effective Date:
Upon passage of the Ballot

Intent

  • Ensure that the data sent to Clearinghouse is valid and accurate.
  • Hold Jurisdictions accountable to review and correct data before sending data to Clearinghouse.
  • Where advisories are identified in the transmittal data, ensure that jurisdictions are following up to ensure that the data is accurate and valid.
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IFTA 2022 Ballots

Ballot #7 2022

Details
Date Submitted: May 10, 2022
Date Proposed Effective Date:
January 1, 2023

Intent

This ballot is being submitted in consideration for changes to the IFTA Manual, to allow jurisdictions to receive an audit credit or partial audit credit for conducting an IFTA records review. The record review program would provide jurisdictions with an optional opportunity to obtain audit credits for being proactive in educating Licensees regarding program compliance. Record Reviews would allow jurisdictions to provide Licensees with the opportunity to adjust their reporting and recording systems to ensure compliance with the IFTA program agreement. The records review would allow jurisdictions to review licensees’ information to help verify record keeping and internal controls that follow the agreement. This would translate into the carrier reporting the correct amount of tax at the correct time in benefit to all jurisdictions.

In the long term, jurisdictions that choose to implement a record review program could also see a reduction in audit hours due to Licensees having records that are now in compliance with IFTA plan requirements. The record review program would provide benefit to the Licensee, Jurisdictions, and IFTA by achieving the goal of educating carriers to enhance and encourage compliance by reaching more carriers than by only conducting audits. The ballot proposal would allow Records Reviews conducted during the jurisdictions current review period to be counted and included in the audit count requirement.

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IFTA 2022 Ballots

Ballot #8 2022

Details
Date Submitted: May 12, 2022
Date Proposed Effective Date:
Upon Passage

Intent

The intent of this ballot is to add alternative fuels, as defined by the U.S. Department of Energy, and to add that any other type of energy used to propel a vehicle, to the definition of fuel within the IFTA agreement so that electric, hydrogen and other types of alternative energy vehicles can be registered for IFTA.

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2022 Ballot Comments

Read the incoming ballot proposal comments from IFTA jurisdictions.

Ballot #1-2022
34

Jurisidictions commented on this Ballot.


Commenting has ended

Read the comments
Ballot #2-2022
7

Jurisidictions commented on this Ballot.


Open 10 days remaining

Read the comments
Ballot #3-2022
33

Jurisidictions commented on this Ballot.


Commenting has ended

Read the comments
Ballot #4-2022
31

Jurisidictions commented on this Ballot.


Commenting has ended

Read the comments
Ballot #5-2022
7

Jurisidictions commented on this Ballot.


Open 10 days remaining

Read the comments
Ballot #6-2022
27

Jurisidictions commented on this Ballot.


Commenting has ended

Read the comments
Ballot #7-2022
29

Jurisidictions commented on this Ballot.


Commenting has ended

Read the comments
Ballot #8-2022
28

Jurisidictions commented on this Ballot.


Commenting has ended

Read the comments

2022 Voting Results


Voting Results from the 2022 Annual Business Meeting


Ballot History

Below you can skim through the ballot history and see which ballots passed or failed along with a brief summary of the ballots intent.

2021

2021 Ballots Voting Results and Comments

Highlights

FTFBP #1-2021 Passed

FTFBP #1-2021 Submission of a Final Determination Finding of Non-Compliance to the Membership.

FTFBP #2-2021 Failed

FTFBP #2-2021 This ballot proposal would provide jurisdictions a means of implementing a Licensee education program that would both enhance Licensee compliance and recognize the jurisdictions efforts and dedication to educating Licensees on compliance issues.

FTFBP #3-2021 Passed

FTFBP #3-2021 Modernize and streamline IFTA balloting procedures.

FTFBP #4-2021 Withdrawn

FTFBP #4-2021 Standardization of Electronic Audit Records.

FTFBP #5-2021 Passed

FTFBP #5-2021 Billing Summary.

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2020

2020 Ballots Voting Results and Comments

Highlights

FTFBP #1-2020 Passed

FTFBP #1-2020 to define “eligible member jurisdiction” as an active member jurisdiction not found out of compliance by the DRC and having a commissioner (or delegate) named*, and;
to provide a representative denominator on which the majority vote of eligible member jurisdictions is based.

FTFBP #2-2020 Passed

FTFBP #2-2020 The intent of this ballot is to amend the Agreement to recognize an Attorney Committee as a standing committee so that it may continue providing this support.

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2019

2019 Ballots Voting Results and Comments

Highlights

FTFBP #1-2019 Passed

FTFBP #1-2019 Requires the Annual, General and Audit Report to become combined into 1 report.

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2018

2018 Ballots Voting Results and Comments

Highlights

STFBP #1-2018 Passed

STFBP #1-2018 To amend the IFTA Articles of Agreement to clarify that the upload done on a daily basis for each business day is an upload of the full demographic data.

STFBP #2-2018 Passed

STFBP #2-2018 To amend the IFTA Procedures Manual to align with the Bank of Canada’s new procedure in publishing exchange rates once each business day by 4:30 PM Eastern Time.

FTFBP #3-2018 WITHDRAWN

FTPBP #4-2018 Failed

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2017

2017 Ballots Voting Results and Comments

Highlights

FTFBP #1-2017 Passed

FTFBP #1-2017 The proposed change would provide carriers using rental equipment greater flexibility and in some cases lower costs in managing the requirement to display IFTA decals on qualifying motor vehicles.

FTPBP #1-2017 Failed

STFBP #3-2017 Failed

STFBP #4-2017 Failed

FTFBP #5-2017 Passed

FTFBP #5-2017 To amend the Agreement to allow licensees and base jurisdictions flexibility in issuing and presenting the IFTA license. The ballot adds language clarifying that base jurisdictions may issue licenses in paper or as an electronic image.

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2016

2016 Ballots Voting Results and Comments

Highlights

FTPBP #1-2016 WITHDRAWN

FTFBP #2-2016 Passed

FTFBP #2-2016 To amend the IFTA Articles of Agreement to allow carriers to display their IFTA renewing credentials two months prior to the effective date shown on the license and decals.

FTFBP #3-2016 Failed

FTFBP #4-2016 Passed

FTFBP #4-2016 The audit of any 4 consecutive quarters to count toward a jurisdiction’s total number of audits for compliance with A310. The audit of all returns required to be filed in a license year to count toward a jurisdiction’s total number of audits for compliance with A310.

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2015

2015 Ballots Voting Results and Comments

Highlights

FTFBP #1-2015 Passed

FTFBP #1-2015 To amend the IFTA Procedures Manual to remove the requirement for Clearinghouse members to notify all “read only” Clearinghouse members of the number of transmittals that have been sent that calendar year.

FTFBP #2-2015 Passed

FTFBP #2-2015 To remove the confusing verbiage related to the reporting of the number of accounts cancelled, suspended or revoked so all jurisdictions are reporting the same data.

FTFBP #3-2015 Passed

FTFBP #3-2015 To amend the IFTA Articles of Agreement to include a requirement to upload full demographic information on a daily basis for each business day.

FTFBP #4-2015 Passed

FTFBP #4-2015 The requirement to send Cancellation, Revocation, Suspension and Reinstatement reports shall only be a requirement for those read only Clearinghouse member jurisdiction.

FTFBP #5-2015 Passed

FTFBP #5-2015 To establish a standard unit measure for LNG reporting and transmittal purposes between IFTA members.

FTFBP #6-2015 Passed

FTFBP #6-2015 To amend the IFTA Articles of Agreement to require the PCRC to recommend to the membership that a dispute be initiated against a member jurisdiction that has been found non-compliant on the subject of Licensee Audits by not auditing on behalf of all member jurisdictions.

FTFBP #6-2015 Passed

FTFBP #6-2015 To amend the IFTA Audit Manual to require jurisdictions to include the Interest Charged Thru Date on the Audit Reports and Interjurisdictional Audit Reports they generate on the completion of their audits.

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2014

2014 Ballots Voting Results and Comments

Highlights

FTPBP #1-2014 WITHDRAWN

FTFBP #2-2014 Failed

FTFBP #3-2014 Passed

FTFBP #3-2014 Provide distance reporting requirements for IFTA that address technological advances in the recording of qualified motor vehicle travel, regardless of media. Modify the Audit Manual to enhance uniformity in the conduct of Audits and in the content of the Interjurisdictional audit report.

FTFBP #4-2014 Failed

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2013

2013 Ballots Voting Results and Comments

Highlights

FTFBP #1-2013 Passed

FTFBP #1-2013 To update to the IFTA Procedures Manual to include the necessary requirements for filing an IFTA tax return, regardless of the manner filed. These elements are what are required to be present on the return even though they might not be captured from the licensee on each return.

FTFBP #2-2013 Failed

FTFBP #3-2013 Passed

FTFBP #3-2013 to establish a standard conversion factor so compressed natural gas (CNG), when sold in gaseous volumes (e.g., cubic feet or cubic meters), can be converted to liquid volumes (e.g., gallons and liters) and accurately reported on the IFTA Tax Return.

FTPBP #1-2013 WITHDRAWN

FTPBP #5-2013 WITHDRAWN

STFBP #1-2013 Failed

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2012

2012 Ballots Voting Results and Comments

Highlights

FTFBP #1-2012 Failed

FTFBP #2-2012 Failed

FTFBP #3-2012 Passed

FTFBP #3-2012 The intent of this ballot is to create the Information Technology Advisory Committee as a standing committee of the International Fuel Tax Agreement.

FTFBP #4-2012 Failed

FTFBP #5-2012 Passed

FTFBP #5-2012 To amend the language in P1110 to require member jurisdictions to update the IFTA Exemption Database at the same time the Annual Report is submitted.

FTPBP #6-2012 Failed

FTFBP #7-2012 Passed

FTFBP #7-2012 To amend the IFTA Articles of Agreement so that the expulsion provisions of the Agreement are consistent with the progressive nature of the penalties provided for in the IFTA Dispute Resolution Process.

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2011

2011 Ballots Voting Results and Comments

Highlights

FTFBP #1-2011 Failed

FTFBP #2-2011 Passed

FTFBP #2-2011 To remove the term “one registration year”. To amend the definition of “year’s” by removing the word “registration” and replacing it with “license” so that it conforms with the language used to describe an IFTA licensee.

FTPBP #3-2011 WITHDRAWN

FTPBP #4-2011 Passed

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2010

2010 Ballots Voting Results and Comments

Highlights

FTFBP #1-2010 Passed

FTFBP #1-2010 To amend the IFTA Procedures Manual to provide jurisdictions with a clearer definition of the information that must be included in the IFTA annual report

FTFBP #2-2010 Passed

FTFBP #2-2010 The intent of this ballot is to amend the IFTA Articles of Agreement so that the interest rate to be used on taxes due from fleets based in the U.S. will fluctuate with the changes in the economy.

FTPBP #3-2010 WITHDRAWN

FTFBP #4-2010 Failed

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